Collaborate Virtually & Leave No One Behind

We miss human contact! If you are sick and tired of online meetings with too much over talk,  no virtual collaboration, and know full-well that the introverts on your team are lost in the shuffle, then you’re in the right place.

When we meet face-to-face, conversations happen organically. You can read people’s faces, see if there’s disagreement and react accordingly. Since we lose most of that during virtual conversations, the only way to make up for it is to plan, plan and plan some more. Here’s how you can save time and successfully implement breakout rooms to involve your whole team.

1. Outline your activity and timeframe:

First, take the time to set expectations, explain the activity or topic of conversation. Give timeframes for the discussion and state how many will be in each room. Then, perhaps most importantly, check for understanding or questions.

2. Select a leader:

Next, you can help your attendees save time in their breakouts from trying to decide who is going to do what. State up front who is responsible for sharing their screen and/or taking notes. If appropriate, grant that person the right to delegate roles to others as well.

3. Explain and/or show what they’ll see:

Help ease their fear about what comes next. You’re about to teleport them into a new environment and they don’t know what to expect. Use screen shots to set their expectations and increase efficiency.

4. Explain or show what they should do:

How do they share their screen? Is there a document they need to access? Where do they get it?

5. Ensure they understand your role and how to ask for help:

Where will you, the facilitator, be? How can they contact you if they need help or have questions?

6. Set expectations for when they’re done:

Lastly, clarify what will happen when everyone returns to the main room. Will there be an open discussion? Will they paste information in chat? Does the room leader need to upload their document or email it to someone? Ensure they know what happens next.

Free Webinar: Register Today

Now that you know how prepare for a breakout, join us Thursday, March 4 at noon Eastern for a free 30-minute webinar, Increase Virtual Collaboration with Breakout Rooms. You’ll see this process in action, share ideas for unique breakout activities, sharing documents with attendees and access a PowerPoint template you can use to set up for success. Whether you work with small or large groups, this interactive session will help you create the interaction you’re lacking.

Let’s Collaborate: Join our LinkedIn Group

If you are interested in more information and collaboration opportunities, join our LinkedIn Group, Put Virtual Learners in the Driver’s Seat. Here you’ll find a lists of gamification tools and breakout room activity ideas we generated during our presentation with Training Magazine’s Virtual Conference.

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